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May 18th, 2015

Airplane_01I just read this article:

https://www.linkedin.com/pulse/dont-take-picture-plane-until-you-read-story-christopher-elliott

While I don’t take many pictures in or near airplanes, I’ll have to be on my toes when doing so in the future.

I’d love to know what you think. Will you stop taking pictures?

 

 

 

 

 

 

 

May 18th, 2015

young businessman looking at computer screenWhen it comes to the most widely used operating system, Windows 7 is at the top of the list. In addition to its functionality and business-oriented programs, Windows 7 has many useful features that are unknown to general users who only care about word processing and Internet browsing. These features are very handy and they are right under your nose! Check out these Windows 7 features that will help improve your business performance.

Snipping Tool

While there are many simple screen capturing programs out there, Windows 7 has its Snipping Tool to make screenshots easier. With Snipping Tool, you can take 4 types of screenshots – free-form, rectangular, window, and full screen. So when you come across a great scene in A YouTube video or want to share some screenshots with your friends, simply use Snipping Tool to get the job done. You can even showcase the important parts with the highlight pen function, and you can save the picture in HTML, JPEG, GIF, and PNG formats.

Extended calculator

Calculator has always been a basic but crucial application on smartphone devices and computers. Even if you’re already relying on specific software to analyze data, it’s always handy to have a simple calculator program nearby to help you with the math. Everyone knows that Windows 7 has a calculator, but this specific calculator has a few extra tricks up its sleeve. Under the View tab, you’ll find a bunch of powerful unit conversions, including scientific units. It can also do special calculations for programmers and for statistical needs. Don’t take our word for it; go check it out for yourself.

Sticky Notes

Tired of pasting post-it notes all over your computer screen? Sticky Notes allow you to record texts to virtually remind you about important tasks or events. Run a search in the Start menu to find this feature in the Accessories folder. You can create as many notes as you like, color-coded for your convenience. Have an important meeting coming up? Use the red notes. Want to list places for your holiday plans? Put them in the bright yellow one. This tool works well for those who have a busy schedule and always need something to remind them what’s going on.

Taskbar Pins

If you need to access certain programs or folders on a daily basis, then pinning it to your taskbar can be a real time-saver. Simply click and drag your programs to an empty space on the taskbar to keep them close at hand. While you can’t place a folder on the taskbar, you can pin it to the Jump List, accessible via right-clicking on the leftmost folder near the start menu.

You might already be familiar with some of these simple yet effective tools, but it pays to be reminded that you can use them to assist you with your everyday tasks.

Want to learn how to integrate Windows 7 to boost your business productivity? Get in touch with us today and see how we can help at 623-444-2395 or ask@aztechworks.com.

Published with permission from TechAdvisory.org. Source.
May 15th, 2015

BASECloud technology is revolutionizing the way we share information. It’s now possible to collaborate on documents with colleagues, no matter whether they are on the other side of the room or the other side of the planet. But in order to be able to really leverage the productivity power of Cloud applications, they need to be flexible enough to allow us to effortlessly share across both desktop and mobile devices too. That’s where Dropbox, just one of the numerous Cloud platforms available, fell down – at least until now. Thanks to a new update, sharing files through Dropbox to Android and iOS mobile devices is now as simple as it is from desktop to desktop.

The change, which is now available by updating your existing Dropbox app, relates to the way your phone handles shared file links you receive from others. Essentially, the app now equips your phone to properly support those links, in a way that it hasn’t done before.

When a colleague shares a file with you via Dropbox, you receive a notification that includes a link to allow you to open the shared file. Until now, if you attempted to open this link through your Android or iOS Dropbox app, your phone would unhelpfully navigate out of the app and instead attempt to open the link in your default web browser. That’s hardly helpful when you want to seamlessly access your files all from within the Dropbox app’s own navigation – which is why the changes brought about by this update are so welcome.

Now when you click that shared link, the file or folder will open before your very eyes – right within the app. You can see a preview of the document or photo, and with a tap you can save it to your Dropbox account and then choose to move or rename it, or add it to your list of favorites for speedier opening and even offline access. If it’s a Microsoft Office file and you have the Office apps installed on your device, you can even go right ahead and edit the contents of the document on your phone.

The key here is that this seemingly simple update makes it even more straightforward for you to receive and handle documents from your colleagues, even if you’re not sitting in front of your desktop or laptop. Dropbox is making strides in increasing the ease with which its platform works across mobile devices, and part of that is reducing the number of buttons you need to tap to achieve your goals. All of which is great news for busy business owners and your staff. After all, it further enhances one of the Cloud’s biggest selling points – to literally be able to do anything you could ordinarily do from your office, no matter where in the world you are.

To find out more about implementing Cloud technologies to boost your company’s productivity, drop us a line today at 623-444-2395 or ask@aztechworks.com.

Published with permission from TechAdvisory.org. Source.
Topic Web
May 14th, 2015

Financial analysis concept 1Healthcare organizations have an extremely dynamic work environment – doctors, nurses, staff and patients are constantly on the move. In spite of all the stress and pressure, the organization must do its best to lower costs while trying to improve patient satisfaction and safety. This is why healthcare administrators are increasingly relying on wireless technology to facilitate their patients and operate more efficiently. Here are some examples of how wireless technology is providing new solutions to healthcare businesses.

Managing staff workflow

Working in a hospital can be an exhausting experience, in a stressful environment and under time pressure. This can affect staff performance in delivering service to patients. You can track staff movements, to gain a better understanding of workflow, by deploying ID badges with a radio frequency identification (RFID) tag that can be linked up to the hospital’s Internet connection. The badges will then collect data and it can be analyzed for possible improvements to processes.

Better inventory of medical equipment

Sometimes it’s hard to keep track of medical equipment and devices in storage. Wireless RFID technology allows users to track not only the location of the equipment, but also its condition and status. This way it’s easy to tell at a glance whether the equipment is in use or not. RFID also prevents staff from spending hours searching for missing tools, so doctors and nurses can focus on caring for patients. Simply put, you’ll always find the equipment you need, in the right place and at the right time.

Increasing security

Wireless technology can be used in different ways to boost security. For instance, attaching an electronic tag to an infant can help prevent child abduction from hospitals. Another way to implement this is to let staff wear ID badges embedded with a RFID tag. Whenever a member of staff enters a patient’s room, his or her name, photo, and job function will display on the patient’s bedside monitor. This allows the patient to quickly identify the members of the team responsible for their care. The patient’s family will also be able to find out who has visited the patient and when.

Accessing and analyzing data

Healthcare organizations are increasingly turning to cloud-based data storage. And when wireless signal devices are installed around the hospital, the data will be available to all staff in the area. Many healthcare organizations are also adopting analytical software to perform data mining – a process in which data is analyzed to provide new information and deeper insight into operations.

Automating environmental monitoring

There are many cases in hospitals where the environment needs to be monitored closely. For instance, hospitals usually have a number of refrigerators spread across the site that are used to store vaccines, medicines, or even tissue samples, and which must be kept at a carefully controlled temperature. Equally, hospitals often have to maintain appropriate humidity levels within certain rooms. This is where wireless technology can help. By attaching sensors to wireless RFID tags that can send the room’s temperature and humidity information over a Wi-Fi connection, staff can record data at regular intervals and be alerted if the conditions exceed an acceptable range.

Wireless technology not only improves efficiency, but it also saves time and money. Talk to us today about incorporating wireless equipment into your healthcare facility 623-444-2395 or ask@aztechworks.com.

Published with permission from TechAdvisory.org. Source.
May 13th, 2015

BusinessIntelligence_Mar10_CCompanies are using business intelligence tools to assist in their business operations. Whether it’s collecting, analyzing or virtualizing data, or creating reports, business intelligence systems can do all this and much more. They also allow companies to make strategic business decisions to increase efficiency at an affordable price. That’s why many small business owners are jumping on the bandwagon and reaping the benefits of BI.

What is business intelligence?

As a business owner, you may have come across business intelligence at some point in your research for efficient business tools. Business intelligence is a term that sounds intimidating, but it’s actually really easy to understand.

BI is a set of tools and techniques that transform raw data into information that companies can actually use for business purposes. You can use BI tools to collect data from internal systems and external sources. That data can then be analyzed and compiled into text or visual reports for corporate leaders, assisting them in making important business decisions.

Benefits of BI for small businesses

When it comes to analyzing data, business intelligence is a cut above other methods like simply pulling data from Excel spreadsheets. Businesses can use BI for many purposes. Here are some benefits.

  • Boost sales – Business intelligence tools can create and analyze data to improve sales. You can send an email to your clients, inserting a link to your website, then monitor their behavior with an analytical tool to subsequently target your emails more successfully. You can also use BI for sales forecasting and to decide on the best method to reach your sales target.
  • Identifying opportunities – BI tools allow you to assess your company’s capabilities and compare your strengths and weaknesses to your competitors. You can also identify market trends in order to respond quickly to change.
  • Better customer service – Customers are the lifeblood of any small business, and you should take customer service seriously. There are BI software programs that collect post-service customer feedback. Your customer service team is informed when they receive low feedback scores, so they can follow up and resolve any issues.

Implementation

After you’ve researched the benefits of BI to your business, the next step is to implement it in your company. The first thing to clarify is your need for business intelligence. Do you want to improve your sales? Are you looking for new customers? It’s important to be clear on this, so that you can choose a BI tool that will provide the best solutions to your problems. Once your objective is clear, it’s time to determine what resources you already have to get the job done. In some cases, your existing tools may be sufficient.

There are lots of BI options to choose from, and you should pick the one that best suits your needs. Want to know how to adapt business intelligence to your company? Give us a call and see how we can help 623-444-2395 or ask@aztechworks.com.

Published with permission from TechAdvisory.org. Source.
May 12th, 2015

BusinessValue_11Mar_CIncorporating technology into business operations can be a challenge, because technology is always on the move, and many businesses simply can’t keep up. Small businesses often put their faith in a single IT guy to look after their tech needs but, chances are, he won’t have the time or expertise to be able to deal with wide ranging issues. Or worse yet, business owners take care of their businesses IT just as they did when they first started and wore all of the hats. Very often business owners are making serious mistakes with their network leaving them vulnerable to cyber attack, data loss, or worse. As a result, many businesses look to Managed Services Providers (MSPs) to provide IT services and handle all IT issues.

MSPs defined

Managed Services Providers boast a range of capabilities. They create IT options and provide solutions to facilitate businesses in their everyday activities. Simply put, a Managed Services Provider is your IT department, and they are experts at what they do. MSPs perform IT-related tasks to your exacting requirements, whether it’s installing software, virtualizing data, or other complex duties. An MSP will work with you to learn your business and its challenges so that they can work with you to find solutions and competitive advantages to move your business forward. Best of all, because they are taking care of your IT systems, you have more free time to focus on growing your business.

Selecting the best MSP

You can only achieve optimum IT results by selecting the right Managed Services Provider – preferably one that can demonstrate competency and consistency. Here are some criteria to keep in mind when choosing an MSP.

  • Depth of skills and experience – Any Managed Services Provider should, at the very least, have skills that go beyond basic software installation, maintenance and upgrades. Your business will likely need some advanced IT functions, such as database management, virtualization, cloud technology, security, and cross-platform integration. An MSP should have strong expertise in these models in order to meet the expectations and needs of your company.
  • Consistent global service – In addition to the services provided, MSPs should have global service capabilities. These include the ability to manage IT systems in multiple countries, local language support for foreign subsidiaries, and IT implementation in new locations. Businesses can expand globally with an MSP’s global service offering.
  • Broad range of services – The IT needs of businesses are continually changing, and MSPs tend to provide a suite of managed services to respond to these changes. This could mean anything from updates to software, security patches, antivirus and firewall protection, or even new compliance measures. Make sure that such services can be delivered without additional costs.
  • Financial stability and reputation – A Managed Services Provider’s length of time in the market doesn’t guarantee their longevity. Do your research into a potential MSP’s annual reports and financial statements. Also ask the MSP to provide evidence of their reputation by way of customer references and testimonials.

Choosing the right Managed Services Provider is a very important step that will impact on your business’s performance and success. If you want to learn how MSPs can support your business, contact us today at 623-444-2395 or ask@aztechworks.com.

Published with permission from TechAdvisory.org. Source.
May 11th, 2015

Security_Feb18_CWhatever services and systems we use to share, store or transfer personal and business information online, we want the reassurance that our data is safe and that everything possible is done to prevent it from falling into the wrong hands. But we also know that security breaches happen, as they did with the large-scale celebrity photo leaks in 2014. Since then, Apple platforms in particular have been prevalent in discussions about the security of such platforms – but Apple is now seeking to bolster its security defenses with the launch of a two-step authentication feature for the FaceTime and iMessage applications.

After the fall-out from the celebrity photo leaks (which by the way, their accounts were hacked was because of weak passwords), Apple extended the two-step authentication process (also known as two-step verification) to iCloud, the online storage platform at the center of the scandal.  The feature was initially introduced only to the user IDs for access to Apple accounts; the motivation for the launch of that extra security measure was the hacking of a journalist’s data back in 2013. But what is two-step authentication and how does it work to protect your data?

The premise behind two-step authentication, which experts recommend all businesses implement as part of their security strategy, is actually pretty simple. Usernames and passwords are all too easily stolen by malicious parties, whether by phishing emails or a more sophisticated hacking attack. So, rather than typing just your username and password to access your account, the password is teamed up with a four-digit verification code which is newly and uniquely generated each time you attempt to access your account.

The verification code is delivered by text message (meaning that to use the two-step verification feature, you’ll need to have a cellphone to receive the SMS on). As a result, even if a hacker manages to get hold of your password, unless they also have your phone by their side then they won’t be getting into your account. This authentication method is already used by organizations around the world including banks, mobile service providers and other companies who recognize the added layer of security that it brings. And now you can give yourself the same level of protection to ensure that only you can FaceTime your family and send iMessages to your friends.

Fear not, there’s a backup plan to ensure that you can still access your accounts if you happen to forget your password or if something happens to your phone so you can longer receive authentication codes. Apple also provides you with a 14-character recovery key that will get you back in if all else fails. To enable two-step authentication for your FaceTime and iMessage applications, login to your Apple ID account, select Password and Security and then click Get Started under Two-Step Verification.

To find out more about using two-step verification and other security measures to protect your business, contact us at 623-444-2395 or ask@aztechworks.com today.

Published with permission from TechAdvisory.org. Source.
Topic Security
May 8th, 2015

Productivity_Feb12_CThink your tablet is only useful for your favorite Youtube videos, social media updates, or handheld gaming? Think again. Since their introduction, tablets have been synonymous with entertainment but, when properly incorporated into your business, they can boost productivity and help your business thrive. For SMBs, adapting tablets into your work environment can even open up new business opportunities.

You already know that tablets are flexible in use, portable, and make great devices for entertainment. But you can make your tablet contribute much more to your business practices too; it’s just a matter of selecting the right applications and accessories to get the job done. Here are some strategies to turn your tablet into a powerful productivity tool.

Out with the games

Yes, we use tablets to play games; from typical Angry Birds to the memory-consuming Assassin’s Creed. But for the sake of your business you need to get rid of all such distractions. Burying the games in folders won’t help when you know they’re there. So if you don’t want to waste your time and are keen to be be more productive, delete the games!

In with the work-friendly apps

The pre-installed apps such as calendar, calculator, email, clock/timer are all useful tools you’ll want to have at hand. These are great for quick information checking. But your tablet has the potential to do more than telling you the time or helping with numbers. Just head over to the app store, browse through over a million available apps and take your pick. Here are a few popular ones to get you started:

  • Dropbox – This app lets you store, synchronize, and share files online (use the business edition for the greatest flexibility and security). You can gain access to your files or share them with your colleagues anywhere, anytime. And what’s more, it’s safe! With Dropbox installed, your tablet becomes a powerful device that enables you to bring up anything you might need for references while working. Alternatives include Google Drive and OneDrive but for us, we’ve had the best success with our cross-platform clients using Dropbox.
  • Skype – Most businesses are starting to take advantage of the features Skype offers. Need to discuss something with your teammates? You can get in touch with them by using the instant messaging or group call features. Skype also allows you to share files with your colleagues with a simple drag-and-drop function. For the Mac community, Facetime offers great communication flexibility between desktop/laptops and tablets as well.
  • iWork – If you’re an iPad aficionado you’ll find that iWork boosts your productivity, with three combined apps – Keynote, Numbers and Pages – that can act as your entire office suite whether you’re in the office, at home or on the road. However if you have a PC desktop computer you’ll find yourself very limited.
  • Microsoft Office -Microsoft has released iOS and Android versions of their mobile office suite. It offers viewing and (with a Microsoft Account which is free) editing of Word, Excel, and PowerPoint documents. Combined with DropBox you have a powerful mobile productivity tool.

Organize your home screen

You can focus more on work with a well-organized page dedicated solely to productive apps. Make sure all of your work-related apps are on the home screen. The key is to keep the home screen simple and clean. While you can organize it in any way you wish, it’s best to try out a few different schemes before settling on the one you’re most comfortable with.

Get a Bluetooth keyboard

One of the major disadvantages of a tablet is the lack of a physical keyboard. When you need to handle several documents or do a lot of writing, using the tablet’s on-screen keyboard probably isn’t a good idea. Luckily this drawback can be overcome with a portable Bluetooth keyboard. This way you can easily respond to emails or edit documents. So invest in a Bluetooth keyboard to improve your overall tablet experience and productivity. You’ll probably find it soon replaces your laptop.

The tablet trend is in town, and many businesses are already benefiting from these devices. But are you ready to take the plunge? Get in touch with us to see how tablets and mobile computing can help your business do more while on the go.

Published with permission from TechAdvisory.org. Source.
Topic Productivity
May 8th, 2015

Source: www.msn.com/en-us/news/technology

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The Chinese PC manufacturer Lenovo has been accused of running a “massive security risk” after researchers found flaws in its software.

Three vulnerabilities could be exploited to install malware on users’ systems or to hand attackers a measure of control over them, it was reported.

Read more…

Topic Articles
May 7th, 2015

Productivity_Mar3_CEmail is not your job. Repeat: email is not your job. Too many of us spend our days slaving over our inboxes, while our real jobs get neglected and we sacrifice the opportunity to be truly productive. But there is a solution, and it starts not with the message itself but with the subject line. By keeping your email subject lines short, focused and consistently structured, both you and your recipient can identify which emails warrant which action. And that means you both spend less time battling with your inbox and free up more precious time to get on with what you’re really paid to do. Embrace a culture of email efficiency in your workplace with these three tips for more productive email subject lines.

Specific subjects spell success

If someone sends you an email that’s headed simply with the word “report”, how are you meant to know what they want from you? Do they need you to write a new report, proofread one they’ve already written, or print a report for them? You inevitably start reading the email without the first idea of what it is you’re being asked to do.

In an ideal situation, when you receive a new email you want to know in an instant – just from the subject line – what the message is about. And that is something you should make possible for recipients of your own emails too. So structure your subject line using keywords – for instance, change that “Report” to “Sales Report for February 2015”. Better still, give your colleague all they need to know at a glance – “Draft Sales Report for February 2015 by Monday, 1pm” – so that the body of the message is preserved for you to get down to details as succinctly as possible.

Use prefixes and suffixes

Another simple way to help your recipient understand at a glance what you need from them – and to make it easier for them to categorize their incoming emails, too – is to specify right in the subject line what type of message it is that you are sending them. Emails come in all shapes and sizes, and by placing a prefix before or a suffix after your main subject line, you’ll get quicker results.

For instance, if your email needs a definitive response from the recipient, start it with “ACTION:” followed by the subject. An example would be “ACTION: Draft Sales Report for February 2015 by Monday, 1pm”. If, on the other hand, you are simply dropping your colleagues a quick notification that the printer is out of order, you can use one or both of “FYI” (for your information) and “NRN” (no reply needed). For example: “FYI: Printer out of order until further notice” or “NRN: Printer out of order until further notice.”

You can take this one stop further. If you can get your entire message across in the subject line alone, then that’s exactly what you should aim to do. That way, your colleague can read the subject line, add the task to their to-do list and delete it straight out of their inbox. To quickly signal that there’s nothing in the email body, you can suffix your subject line with “EOM” (end of message) – for example, “FYI: Printer out of order until further notice. EOM”.

Keep it consistent

These tricks will only help you beat a never-ending inbox if they’re adopted and applied consistently across your organization. Make them a part of your company’s basic IT training, and encourage your staff to use them in their own work and to pull up others who fall back into bad habits. They may be skeptical at first, but they’ll soon jump on the bandwagon once they start to realize how much less time they spend managing their email account!

Think too about introducing standardized formats for subjects of emails you and your teams send on a recurring basis. For example, if you regularly send reports around for review, prefix your subject line with “Report for Review:”, followed by the topic of the report. Or if your employees send you a weekly update on their workstreams, have them title it “Weekly Update:” followed by the date. That way, you can set up filters in your inbox and have those emails smartly stored in one place, ready for you to look through when the time is right, rather than clogging up your inbox and making it look like you have more urgent tasks to complete than you actually do.

Want to learn how to use email systems efficiently to boost your firm’s productivity? Chat to us today about the innovative email solutions we can provide.

Published with permission from TechAdvisory.org. Source.
Topic Productivity